The Texas AP-146 form is officially known as the Texas Original Application for Coin-Operated Machine Registration Certificate and Tax Permit(s). It's designed for anyone looking to engage in the business of owning or operating coin-operated machines, such as video games or pinball machines, on premises tied to their business. By completing and submitting this form, along with the required fees, applicants can secure a registration certificate and the necessary tax permits for their machines, ensuring compliance with Texas law. Interested in registering your coin-operated machines? Click the button below to get started.
For individuals and entities looking to engage in the operation of coin-operated machines in Texas, the Texas Original Application for Coin-Operated Machine Registration Certificate and Tax Permit(s), known as Form AP-146, is a critical document. This form sets the foundation for conducting a legitimate coin-operated machine business within the state, detailing the process for obtaining the necessary registration and tax permits. Applicants are urged to follow the instructions meticulously, avoiding writing in shaded areas, keeping the document intact, and clearly providing an actual location address rather than a P.O. Box when required. Key aspects covered in the form include the attachment of a non-prorated registration certificate fee, the process for listing all coin-operated machines owned at the time of application submission, and the method for notifying the Comptroller of any additional machines or changes in location. Importantly, the form also outlines the requirement for applicants to complete the Texas Coin-Operated Machine Ownership Statement (Form AP-138) and specifies the annual renewal process, emphasizing the importance of adhering to the stipulated deadlines to maintain registration and permit validity. Additionally, the document informs about the circumstances under which a general business or import license must be obtained, detailing the limitations on machine sales by certificate holders and underscoring the obligation to disclose personal information for tax administration purposes. Mailed to the Comptroller of Public Accounts in Austin, the completed application, along with the stipulated fee, marks the beginning of a regulated operation of coin-operated machines, fostering compliance and facilitating the smooth operation of such businesses in Texas.
Texas Original Application for Coin-Operated Machine
Registration Certificate and Tax Permit(s)
Instructions
General Instructions –
•Do not write in shaded areas.
•Do not separate pages.
•Enter actual location address when requested. Do not enter P.O. Box or rural route (Item 13).
•The registration certificate fee and the occupation tax due for your machine tax permits must be submitted with this application. Permits must be securely affixed to the machine and in a manner that can be clearly seen by the public. Payment must be made payable to the State Comptroller.
•Do not send cash.
Specific Instructions –
•Complete the Texas Coin-Operated Machine Ownership Statement, Form AP-138. (To add or delete owners, partners, officers, directors and/or corporate stockholders, a written request must be sent.) Omit all corporate stockholders owning less than 10% of the business.
•A computer printout of your machine inventory, or the completed supplement, Form AP-144, Coin-Operated Machine Inventory Supplement For Registration Certificate Holders, may be used instead of completing the inventory list on Page 3. The printout must be numbered and contain all inventory owned at the time your application is submitted.
•Each machine listed for the location shown in this application must be registered with the Comptroller by:
a.serial number/inventory I.D. number
b.make or manufacturer
c.type
•If you purchase additional machines during the year, you must file the Application For Additional Coin-Operated Machine Tax Permits, Form AP-141.
•Each time a machine is moved to a different location, within 10 days of the move, the holder of the Registration Certificate must notify the Comptroller in writing or file the Machine Location Amendment for Registration Certificate Holders, Form AP-142. (Occupations Code §2153.160.)
•Current calendar year tax permits can be transferred with the sale of a machine by filing a Coin-Operated Tax Permit(s) Ownership Transfer Statement, Form AP-212.
•Registration Certificates and permits expire December 31 of each year, and renewals are due November 30 of each year. If the due date falls on a Saturday, Sunday or legal holiday, the next business day will be the due date.
•If you purchase a machine from an out-of-state vendor without paying Texas tax, use tax must be reported. If you paid Texas use tax to a vendor, you are not required to report the tax. That vendor must provide you with a receipt showing, among other things, the amount of use tax collected. You should retain a copy of the receipt showing you paid Texas use tax.
•A registration certificate holder may make one or two sales of coin-operated machines during any 12-month period if the certificate holder does not hold out as engaging (or does not habitually engage) in the business of selling machines without losing the licensing exemption. Before the third sale of a coin-operated machine in a 12-month period, a general business or import license must be obtained. See Rule 3.602.
•Disclosure of information concerning date of birth and Social Security number is required.
Registration Certificate Fee – $150.00 – Annually
•This fee cannot be prorated.
•This application must be submitted by any person (sole owner, partnership, corporation or other group) that intends to engage in business to own or operate coin-operated machines exclusively on premises occupied by and in connection with their business.
•If you regularly sell machines as a part of your business, you are not qualified to hold a Registration Certificate and you must apply for a General Business License or an Import License, using Form AP-147. Refer to Comptroller Rule 3.602.
•A registration certificate cannot be issued to anyone indebted to the State of Texas for any fees, costs or penalties, or to anyone currently delinquent in the payment of any tax collected by the Comptroller.
Completed application and payment should be mailed to: Comptroller of Public Accounts 111 E. 17th St.
Austin, TX 78774-0100
For Assistance – If you have any questions about this application, contact your nearest Texas State Comptroller’s field office or call us at (800) 252-1385 or (512) 463-4600. Our email address is tax.help@cpa.state.tx.us.
Federal Privacy Act – Disclosure of your social security number is required and authorized under law, for the purpose of tax administration and identification of any individual affected by applicable law. 42 U.S.C. §405(c)(2)(C)(i); Tex. Govt. Code §§403.011 and 403.078. Release of information on this form in response to a public information request will be governed by the Public Information Act, Chapter 552, Government Code, and applicable federal law.
You have certain rights under Chapters 552 and 559, Government Code, to review, request and correct information we have on file about you. Contact us at the address or phone numbers listed on this form.
AP-146-1 (Rev.8-11/15)
AP-146-2 (Rev.8-11/15)
Below is a listing of taxes and fees collected by the Comptroller of Public Accounts. If you are responsible for reporting or paying one of the listed taxes or fees, and you do not have a permit or an account with us for this purpose, please obtain the proper application by calling (800) 252-5555 or by visiting your local Texas Comptroller field office.
TAX TYPE(S)
9-1-1 Emergency Service Fee/Equalization Surcharge - If you are a telecommunications utility, a mobile service provider or a busi- ness service user that provides local exchange access, equiva- lent local exchange access, wireless telecommunications connec- tions or intrastate long-distance service, and you are responsible for collecting emergency communications charges and/or sur- charges, you must complete Form AP-201.
Automotive Oil Sales Fee - If you manufacture and sell automotive oil in Texas; or you import or cause automotive oil to be imported into Texas for sale, use or consumption; or you sell more than 25,000 gallons of automotive oil annually and you own a warehouse or distri- bution center located in Texas, you must complete Form AP-161.
Battery Sales Fee - If you sell or offer to sell new or used lead acid batteries, you must complete Form AP-160.
Cement Production Tax - If you manufacture or produce cement in Texas, or you import cement into Texas and you distribute or sell cement in intrastate commerce or use the cement in Texas, you must complete Form AP-171.
Cigarette, Cigar and/or Tobacco Products Tax - If you wholesale, distribute, store or make retail sales of cigarettes, cigars and/or tobacco products, you must complete Form AP-175 or Form AP-193.
Coastal Protection Fee - If you transfer crude oil and condensate from or to vessels at a marine terminal located in Texas, you must complete Form AP-159.
Coin-Operated Machine Tax - If you engage in any business deal- ing with coin-operated amusement machines OR engage in busi- ness to own or operate coin-operated amusement machines ex- clusively on premises occupied by and in connection with the busi- ness, you must complete Form AP-146 or Form AP-147.
Crude Oil and Natural Gas Production Taxes - If you produce and/ or purchase crude oil and/or natural gas, you must complete Form AP-134.
Direct Payment Permit - If you annually purchase at least $800,000 worth of taxable items for your own use and not for resale, you must complete Form AP-101 to qualify for the permit.
Fireworks Tax - If you collect tax on the retail sale of fireworks, you must complete Form AP-201. This is in addition to the sales tax permit. You are required to charge both the sales tax and the fireworks tax.
Franchise Tax - If you are a general partnership or a non-Texas entity without a certificate of authority or certificate of registration, you must complete Form AP-114.
Fuels Tax - If you are required to be licensed under Texas Fuels Tax Law for the type and class permit required, you must complete Form AP-133.
Gross Receipts Tax - If you provide certain services on oil and gas wells OR are a utility company located in an incorporated city or town having a population of more than 1,000 according to the most recent federal census and intend to do business in Texas, you must complete Form AP-110.
Off-Road,Heavy-DutyDiesel-PoweredEquipmentSurcharge- If you sell, lease or rent off-road, heavy duty diesel powered equipment, you must complete Form AP-201. This is in addition to the sales tax permit. You are required to charge both the sales tax and the surcharge.
Hotel Occupancy Tax - If you provide sleeping accommodations to the public for a cost of $15 or more per day, you must complete Form AP-102.
International Fuel Tax Agreement (IFTA) - If you operate qualified motor vehicles which require you to be licensed under the International Fuel Tax Agreement, you must com- plete Form AP-178.
Manufactured Housing Sales Tax - If you are a manufacturer of manufactured homes or industrialized housing engaged in business in Texas, you must complete Form AP-118.
Maquiladora Export Permit - If you are a maquiladora enterprise and wish to make tax-free purchases in Texas for export to Mexico, you must complete Form AP-153 to receive the permit.
Motor Vehicle Seller-Financed Sales Tax - If you finance sales of motor vehicles and collect Motor Vehicle Sales Tax in periodic payments, you must complete Form AP-169.
Motor Vehicle Gross Rental Tax - If you rent motor vehicles in Texas, you must complete Form AP-143.
Petroleum Products Delivery Fee - If you are required to be licensed under Texas Water Code, sec. 26.3574, you must complete Form AP-154.
Sales and Use Tax - If you engage in business in Texas, AND you sell or lease tangible personal property or provide taxable services in Texas to customers in Texas, and/or you acquire tangible personal property or taxable services from out-of- state suppliers that do not hold a Texas Sales or Use Tax permit, you must complete Form AP-201.
Sulphur Production Tax - If you own, control, manage, lease or operate a sulphur mine, well or shaft or produce sulphur by any method, system or manner, you must complete Form AP-171.
Telecommunications Infrastructure Fund - If you are a tele- communications utility company or a mobile service provider who collects and pays taxes on telecommunications receipts under Texas Tax Code, Chapter 151, you must complete Form AP-201.
Texas Customs Broker License - If you have been licensed by the United States Customs Service AND want to issue export certifications, you must complete Form AP-168.
AP-146-3
Texas Original Application
(Rev.8-11/15)
for Coin-Operated Machine
Page 1
• Please read instructions.
• Type or print.
• Do NOT write in shaded areas.
Answer these questions before completing the application.
I. Do you operate or exhibit your machines exclusively in your own place of business which may be owned, leased or rented?
YES
NO
If “NO,” stop here. You must apply for a General Business License (Use Form AP-147)
II. Do you own and operate any “Coin-Operated Machines” located in the place of business of another person?
III. Do you have any financial interest, direct or indirect, in the coin-operated music, skill or pleasure machine industry?
(For example: manufacture, own, buy, sell, rent, lease, trade, repair, maintain, service, import, transport or exhibit coin-
.............operated machines within the state, other than the machine(s) owned and operated by you in your place of business.)
If you answered “YES” to Items II or III above, stop here. You must apply for a General Business License.
(Use Form AP-147)
This application is for calendar year
_______________________
.
1. Texas Comptroller’s taxpayer number
...........................................................................................
2.Legal name of owner (sole owner, partnership, corporation or other name)
3.Mailing address (street number and name, P.O. Box or rural route and box number)
City
State
ZIP code
County
Business email address
INFORMATION
6. Enter your Federal Employer Identification Number (FEIN), if any
...........................................................
...
(
)
-
4. Enter the daytime phone number of the person primarily responsible for filing tax returns.
TAXPAYER
. ...............................................................5. Enter your Social Security number if you are a sole owner
3
.....7. If you are incorporating an existing business, enter the taxpayer number of the existing business
8. Enter your taxpayer number for reporting any Texas tax OR
your Texas Vendor Identification Number if you now have or have ever had one
9. Indicate how your business is owned.
1 - Sole owner
2 - Partnership
3 - Texas corporation
7 - Limited partnership
Foreign corporation
Other (explain)
___________________________________
Charter, file or COA date
Texas Secretary of State file number or COA number
month
day
year
10. If this business is a corporation, enter
Home state
Identification number
11. If your business is a limited partnership, enter the home state and identification number
– All applicants
–
Complete the Texas Coin-Operated Machine Ownership Statement, Form AP-138.
(If business location address is a rural route and box number, provide directions or use 9-1-1 address, if possible.)
12. Trade name of business/machine location
Business phone (area code and number)
13. Location of business/machine location
LOCATION
AP-146-4
––– Attach additional sheets, if necessary. –––
Page 2
Legal name (same as Item 2)
APPLICANT INFORMATION
14. Check the applicable boxes and complete the information below:
Position
(Check all applicable boxes.)
Percentage of ownership or
corporate
Sole owner
Partner
Director
Officer
Corporate stockholder
Record keeper
%
stock held
Name (last, first, middle initial)
Social Security number
Driver license number and state
Home address (street)
Daytime phone (area code and number)
Date of birth (mmddyyyy)
( ) -
AP-146-5
Page 3
MACHINE INFORMATION
15.For each machine at this location (Item 13) requiring a permit, list the serial number/inventory I.D. number, machine make and machine type. For each additional location, complete a separate Machine Inventory Supplement for Registration Certificate Holder, Form AP-144, or a computer printout of all numbered inventory may be used. If you use a computer printout, you MUST complete Items 16 and 17.
MACHINE SERIAL
MACHINE MAKE
MACHINE TYPE CODE
NUMBER/INVENTORY
OR
(Use letter codes from Item 16)
I.D. NUMBER
MANUFACTURER
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
16. Enter the number of each type of music, skill or pleasure coin-operated machine that you have in all locations.
– A –
– B –
– C –
– D –
– E –
– F –
PHONOGRAPHS
POOL TABLES
PINBALL GAMES
VIDEO GAMES
DARTS
OTHER
....................................................................17. Total number of machines in all locations that require tax permits. (Total of Item 16 A - F)
AP-146-6
Page 4
INFORMATIONPAYMENTOCCUPATION TAX CALCULATION
STATEMENT
When you calculate the occupation tax due on your coin-operated machines, do not include coin-operated cigarette, service, merchandise vending machines, coin-operated amusement machines designed exclusively for children or machines permanently taken out of service.
Occupation Tax Permits
Tax Rate Schedule for Each Coin-Operated Machine Placed on Location for the First Time in:
1st quarter (January - March)
$60.00
3rd quarter (July - September)
$30.00
2nd quarter (April - June)
$45.00
4th quarter (October - December)
$15.00
18.Calculate the occupation tax due for all machines placed on location during this application year. Multiply the total number of machines placed on location for the first time in the appropriate calendar quarter by the rate for that quarter.
a.
1st quarter:
_______________
machines at $60.00 each = $
________________
b.
2nd quarter:
machines at $45.00 each = $
c.
3rd quarter:
machines at $30.00 each = $
d.
4th quarter:
machines at $15.00 each = $
...........................................................................................19. TOTAL OCCUPATION TAX DUE (total Items 18a, b, c and d)
$
_________________
20. Amount due for Registration Certificate Fee
150.00
21. Amount due for Occupation Tax Permits (from Item 19)
22. TOTAL AMOUNT DUE (total Item 20 and Item 21)
23. The sole owner, all general partners, corporation or organization president, vice-president, secretary or
Date of signature
treasurer, managing director or an authorized representative must sign. A representative must submit a
written power of attorney.
The law provides that a person who knowingly secures or attempts to secure a license by fraud, misrepresentation or subterfuge is guilty of a second degree felony and upon conviction is punishable by confinement for two (2) to twenty (20) years and a fine up to $10,000. (Occupations Code §2153.357; Penal Code §12.33)
I (We) declare that the information in this document and any attachments is true and correct to the best of my (our) knowledge and belief.
Type or print name and title of sole owner, partner or officer
Sole owner, partner or officer
Driver license number / state
Type or print name and title of partner or officer
Partner or officer
WARNING. You may be required to obtain an additional permit or license from the State of Texas or from a local governmental entity to conduct business. A listing of links relating to acquiring licenses, permits, and registrations from the State of Texas is available online at http://www.Texas.gov. You may also want to contact the municipality and county in which you will conduct business to determine any local governmental requirements.
Field office number
E.O. name
User ID
Date
Before diving into filling out the Texas AP-146 form, it's essential to understand that this step ensures your compliance in operating or owning coin-operated machines within Texas. This document registers your machines and gets the necessary tax permits, a vital step to legally showcase your coin-operated machines to the public. The process might seem daunting at first, but with clear instructions, it turns into a straightforward task. Follow these steps, make sure every detail is accurate, and you'll be on your way to contributing to the lively world of coin-operated entertainment in Texas.
After ensuring all the information is correctly filled out and the necessary documentation attached, mail your completed application along with payment to the Comptroller of Public Accounts at the provided address. With your application submitted, you've taken a significant step toward ensuring your coin-operated machines are properly registered and taxed, aligning with Texas regulations.
The Texas AP-146 form is an application needed by any individual or entity that wishes to engage in the business of owning or operating coin-operated machines within Texas. This includes businesses exclusively operating these machines on premises they occupy in connection with their business. Specifically, the AP-146 form is utilized to apply for a Coin-Operated Machine Registration Certificate as well as the required Tax Permits for each coin-operated machine.
The form needs to be completed by entities or individuals planning to operate coin-operated machines, such as video games, pinball machines, or pool tables, within their place of business. This includes sole owners, partnerships, corporations, and other groups. If the business regularly sells machines as part of its operations, it cannot apply for a Registration Certificate and must seek a General Business License or an Import License instead.
The completed application along with the required fee should be mailed to the Comptroller of Public Accounts at the provided address in Austin, Texas. The registration certificate fee is $150.00 annually, which cannot be prorated. Payment must be made payable to the State Comptroller and should not be sent in cash.
Applicants must provide a thorough inventory of their coin-operated machines, which can be done using a computer printout or the AP-144 supplement form. Each machine listed must include a serial number or inventory ID number, the make or manufacturer, and the type of machine. If new machines are purchased during the year, an Application For Additional Coin-Operated Machine Tax Permits (Form AP-141) must be filed.
When filling out the Texas AP-146 form, also known as the Texas Original Application for Coin-Operated Machine Registration Certificate and Tax Permit(s), there are several common mistakes that individuals often make. Avoiding these missteps is crucial for ensuring the processing of your application is smooth and successful. Here are eight typical errors:
Avoiding these mistakes not only streamlines the process of submitting your application but also helps in adhering to the legal requirements set by the Texas Comptroller's office. It's always recommended to thoroughly review your application and ensure all required documents and fees accompany your submission.
When submitting the Texas Original Application for Coin-Operated Machine Registration Certificate and Tax Permit(s) (Form AP-146), applicants often need to provide additional documentation to complete their registration process thoroughly and comply with the state requirements. Here is a list of documents and forms that might be required or deemed helpful when applying:
Together with the Texas Original Application for Coin-Operated Machine Registration Certificate and Tax Permit(s) (Form AP-146), these documents ensure a comprehensive submission for those seeking to operate coin-operated machines within the state. To avoid delays in the processing of your application, it's essential to review the list of required documentation carefully and provide everything that's relevant to your situation.
The Texas Application for Additional Coin-Operated Machine Tax Permits, Form AP-141, closely resembles the AP-146 form. Both are essential for owners of coin-operated machines in Texas, allowing them to comply with state regulations. The AP-141 is specifically used when acquiring new machines after the initial registration, ensuring that all machines are properly documented and taxes are paid, similar to how the AP-146 form registers the initial batch of machines.
The Machine Location Amendment for Registration Certificate Holders, Form AP-142, shares similarities with the AP-146 form in its purpose to maintain current records with the Comptroller’s office. While AP-146 introduces the business and its machines to the state system, AP-142 updates the locations of these assets, ensuring the state's records accurately reflect their placements for taxation and regulatory compliance.
The Coin-Operated Machine Ownership Transfer Statement, Form AP-212, is related to the AP-146 form as it deals with the ownership aspect of coin-operated machines. Where the AP-146 form registers the owner's initial claim to the machines, the AP-212 is used to officially document any change of ownership. Both forms are integral to keeping the state’s records on coin-operated machine ownership accurate and up-to-date.
The Texas Coin-Operated Machine Ownership Statement, Form AP-138, complements the AP-146 by providing a detailed list of owners and their respective shares in the business. While AP-146 serves as the initial application for registration and tax permits, AP-138 delves deeper into the ownership structure, necessary for a complete understanding of the business’s operational hierarchy.
The General Business License application, Form AP-147, is needed for businesses that fall outside the exemptions allowed under the AP-146. While AP-146 is tailored for businesses operating coin-operated machines within their own premises, AP-147 expands the scope to those conducting sales or services beyond that, highlighting the regulatory framework that governs different types of operations within the same industry.
The Coin-Operated Machine Inventory Supplement For Registration Certificate Holders, Form AP-144, serves as an adjunct to the AP-146, providing a mechanism to list all machines by serial number, make, or manufacturer. It's similar in its inventory function, ensuring all assets are recorded for taxation and regulation. Where AP-146 starts the process, AP-144 supplements it with detailed inventory information.
Form AP-201, related to 9-1-1 Emergency Service Fee/Equalization Surcharge, while not directly connected to coin-operated machines, shares the principle of state-specific business operation taxes and fees that are detailed in the AP-146 document. It exemplifies the diverse nature of regulatory fees and how businesses must navigate them based on their specific operations.
Form AP-171, the Cement Production Tax, is similar to the AP-146 insofar as it pertains to industry-specific taxation. Just as AP-146 addresses the regulatory and tax obligations for coin-operated machine operators, AP-171 fulfills a similar role for producers and distributors of cement, highlighting the segmented approach to industry taxation by the state.
The International Fuel Tax Agreement (IFTA) application, Form AP-178, while targeting a different industry, aligns with the AP-146 form by facilitating tax compliance for interstate businesses. Both forms demonstrate the complexity and necessity of complying with state and federal guidelines to operate legally within specific sectors.
The Sales and Use Tax, Form AP-201, encompasses a broader scope of business operations but is comparable to the AP-146 in its foundation. Both are critical for ensuring businesses meet their tax obligations in Texas. While AP-201 applies to a wide array of goods and services, AP-146 is specifically designed for the coin-operated machine sector, illustrating the tailored approach to taxation and regulation across different business types.
When filling out the Texas AP-146 form, which is the Original Application for Coin-Operated Machine Registration Certificate and Tax Permit(s), it's important to follow the guidelines carefully to ensure a smooth process. Here is a list of dos and don'ts to consider:
Dos:
Don'ts:
When it comes to comprehending the requirements and functionalities of the Texas AP 146 form, there are several misconceptions that can lead to confusion. Here are six common misunderstandings and their clarifications:
This is incorrect. The Texas AP 146 form is specifically designed for registering coin-operated machines. Each machine listed on the application must be registered individually with the Comptroller by serial number/inventory ID number, make, and manufacturer, and type of machine, indicating that different types of machines may require separate permits.
Actually, the form explicitly requires the actual location address where the machine will be placed, not a P.O. Box or rural route. This is to ensure the precise location of the machine for regulatory and tax purposes.
Contrary to this belief, the instructions specify not to send cash. Payments for the registration certificate fee and the occupation tax due must be made payable to the State Comptroller and submitted along with the application, indicating that acceptable forms of payment do not include cash transactions.
This misunderstanding can lead to compliance issues. In fact, to add or delete owners, partners, officers, directors, and/or corporate stockholders, a written request must be sent separately. This highlights the importance of updating ownership information to maintain accurate records.
This is not the case. The AP-146 form clearly states that Registration Certificates and permits expire on December 31 of each year, and renewals are due by November 30. This annual renewal process is essential for continued legality in operating coin-operated machines.
Actually, a registration certificate cannot be issued to anyone indebted to the State of Texas for any fees, costs, or penalties, or to anyone currently delinquent in the payment of any tax collected by the Comptroller. Hence, settling all outstanding obligations is a precondition for obtaining a Registration Certificate.
Addressing these misconceptions is key to ensuring that individuals and businesses comply with Texas law and maintain the proper registration and tax permits for coin-operated machines.
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