The Texas PS 001R form serves a crucial role, functioning as the Application for Certificate of Approval by the Texas Workforce Commission for Career Schools and Colleges. This form, grounded in the Texas Education Code, outlines the necessary information and documents required to evaluate if a school qualifies for a Certificate of Approval under the Career Schools and Colleges Act. For those looking to navigate the processes of licensing and legitimacy in educational ventures within Texas, understanding and completing this form accurately is a pivotal step. Ready to take the next step towards legitimizing your educational institution? Click the button below to begin filling out the form.
The Texas PS 001R form represents a crucial step for career schools and colleges in Texas aiming to achieve or maintain a Certificate of Approval from the Texas Workforce Commission, ensuring they meet the standards set under the Texas Education Code for Career Schools and Colleges related to residence schools. It is meticulously designed to assemble detailed information about the institution seeking approval, including legal identity, ownership, physical and mailing addresses, contact information, and the structure of the entity operating the school. The form further requires information on the capacity for student enrollment, whether the institution employs representatives for student recruitment, and the specifics of the institution's program offerings, including the measurement of program length in contact hours or credit hours. Additionally, it mandates the submission of required catalogs, documents, lists of instructional staff, financial statements, and various other assurances to demonstrate that the school ensures quality education, maintains adequate resources, adheres to ethical practices, and complies with all local, state, and federal regulations. This comprehensive document not only serves as an application but also as a declaration of the institution's commitment to providing quality education and upholding the standards required by the governing body, thus safeguarding students' educational investments and facilitating their career development.
TEXAS WORKFORCE COMMISSION
Career Schools and Colleges
Application for Certificate of Approval Texas Education Code, Career Schools and Colleges
(Residence Schools)
TWC USE ONLY
Receipt #
Fee Paid
Date Paid
Initialed by
Authority for Data Collection: Texas Education Code Section 132.052
Planned Use of the Data: To provide information necessary to determine if the school meets the criteria for a Certificate of Approval under the Career Schools and Colleges Act.
Instructions: This must include all required exhibits to be complete. If additional clarification is required, contact Career Schools and Colleges at 512-936-3100. Career Schools and Colleges will not act upon any application until all the required catalogs, exhibits, fees, and other materials have been received. A copy of this application will be sent to the school at the time the license is issued.
School approval is requested based on program measurement in (check one box only):
Contact Hrs.: Quarter Credit Hrs.: Semester Credit Hrs.:
Original Application Date (mm/dd/yy):
Revision Date (mm/dd/yy):
School Number:
I.INFORMATION
1.Legal Name of School:
2.Address of School:
3.Mailing Address:
4.
Telephone Number of the School:
Fax Number:
800 Number:
5.E-Mail Address, if applicable: School Website, if applicable:
6.
Type of
Corporation
Partnership
Individual
Ownership:
Limited Liability Company (LLC)
Other:
7.Name of Corporation, Partnership, or Individual that owns the school mentioned in Item 1: Telephone No.
a.Address of Owner:
b.List all partners or, if a corporation, all officers, directors, and/or trustees. In addition, list each shareholder owning stock aggregating at least 10% of the total issued and outstanding shares. SUBSIDIARY CORPORATIONS should list the parent corporation as stockholder. (Use an additional sheet, if necessary, and identify as Attachment A.)
Name
Title
Address
% Owned
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PS-001R
PREVIOUS EDITIONS OF THIS FORM WILL NOT BE ACCEPTED
REV 06/11
8.What will be the total student capacity including morning, afternoon, and evening schedule?
9.
Are representatives employed to recruit students:
Yes
No
10.Do the number of individuals employed by the owner (shown in #6) in all businesses exceed 99?
Include employees in schools and all other business entities.
II.REQUIRED CATALOGS AND DOCUMENTS
A.One copy of the catalog, supplements or addenda to the catalog, if appropriate, and student handbooks which the school plans to use. All data items listed in the attached catalog guide, PS-001X, must be included in either the catalog, supplements, or addenda to the catalog.
Note:
A draft of proposed catalog, supplements, and addenda should be submitted with a new school application. Updated copies should be submitted when revisions are approved. Complete the PS-001Y, Index to Catalog, Supplements and Handbooks and submit with this application.
B.The following documents must be submitted with this application for licensure:
1.Personal Data Form (PS-002) and appropriate fee for each of the instructional staff (PS-002B) and appropriate fee for the Director (Forms are provided for your use as necessary).
2.Copies of all enrollment agreement forms. The proper refund policy must be included as part of the enrollment agreement. If applicable, complete the Affidavit of On-Campus Enrollment form PS-001V. Complete and return PS-190.
3.Financial statements.
4.Director's Statement, PS-001Z.
5.Owner's Affidavit, PS-001W.
6.Catalog Check List, PS-001Y.
7.For each new program or major modification of a program, a list of textbooks including the title, author, and copyright date.
8.All attached pages of this application.
C.The following documents (1 through 13) must be maintained at the school in current status and must be available at this location for review during the initial visit at a new school and during each compliance visit:
1.A Certificate of Occupancy and current fire inspection certificate, if applicable. The fire inspection must be renewed annually.
2.A rental or lease agreement for the school facilities. If the facilities are owned by the school owner, submit a statement to that effect. Name, address, and phone number of lessor/owner must be available.
3.A rental or lease agreement for any equipment used for instruction not owned by the school, or if all equipment used for instruction is owned, a statement to that effect.
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4.A description and floor plan of the school facilities, including room numbers, dimensions of rooms, pupil capacities, and uses of the rooms.
5.An inventory of furniture, equipment, and instructional aids used in the classroom and/or other areas where instruction is provided.
6.A list of current textbooks including title, author, and copyright date.
7.One sample of each kind of certificate/diploma to be awarded upon satisfactory completion of training.
8.A description of the school's system of maintaining a positive record of attendance. As a minimum, explain
a.the symbols used to indicate presences, absences, and tardies;
b.when attendance is recorded;
c.the use made of class roll books and/or other attendance forms; and
d.the maintenance of permanent attendance records
9.The actual forms to be used by the school to record attendance and progress, including the master student registration list and transcripts.
10.A statement outlining the following:
The school's method of payment that is available to enrolling students. If student financing is available through any form of arrangement or agreement between the school and a lending institution, the complete terms of the arrangement or agreement must be disclosed including the lender's name and address. In addition, if any form of financing is available at the school, all charges and the true annual percentage rate and the name(s) and address(es) of the lending institution(s) must be disclosed. (This includes, but is not limited to, all GSL and SLS lenders.)
FOR EACH STUDENT
11.A written record of the previous education and training (PS-010) of each student which clearly indicates that appropriate credit has been given by the school for previous education and training, with the new training period shortened where warranted through the use of tests and the program cost reduced accordingly. Official transcripts of all previous postsecondary institutions attended provided by the student must be placed in the student file with a written evaluation initialed by the school director or the director's designee.
12.The school must maintain a record of the receipt of enrollment policies (PS-005 - form enclosed) or its equivalent acceptable to Career Schools and Colleges.
13.An academic transcript which reflects permanent academic records must be maintained.
AFTER INITIAL VISIT
14.Each school shall maintain a legible Master Student Registration List kept in chronological order and consisting of at least the following information for any person who signs an enrollment agreement and/or makes a down payment to attend the school:
1.
Date
5.
Social Security Number
2.
Name of Student
Date of Birth
3.
Address of Student
7.
Name of Program
4.Telephone Number
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If the student does not sign an enrollment agreement or make a down payment prior to the first day of attendance, the student's name will be added to the master student registration list on the first day of attendance; and
15.The school will maintain, on a current basis, a list of all representatives employed to recruit students. Representatives will not be permitted to solicit students prior to receipt of approval from Career Schools and Colleges.
III.STATEMENTS OF ASSURANCE
A.The programs, curriculum, and instruction are of such quality, content, and length as may reasonably and adequately achieve the stated objective for which the programs, curriculum, or instruction are offered.
B.There is in the school adequate space, equipment, instructional material, and instructor personnel to provide training of good quality.
C.Education and experience qualifications of directors, administrators, and instructors meet the minimum requirements.
D.The school will furnish to each student, prior to enrollment, a copy of the school bulletin, supplements, addenda, and student handbook (if a handbook is published).
E.The school complies with all local, city, county, municipal, state and federal regulations, such as fire, building, and sanitation codes.
F.The school is financially sound and capable of fulfilling its commitments for training.
G.The school's administrators, directors, and instructors are of good reputation and character.
H.A Master Student Registration List will be maintained.
I.Adequate records as prescribed by the administrator will be kept to show attendance and progress or grades, and satisfactory standards relating to attendance, progress, and conduct are enforced.
J.On completion of training, and when the financial obligation has been fulfilled, the student is given a certificate by the school indicating the program and training was completed satisfactorily.
K.The school will maintain student academic transcripts which record academic records permanently and will retain all other student records for at least five (5) years from the last date attended for all students who graduated, dropped out, or transferred. Financial records will be retained as required by federal retention requirements.
L.Transcripts will be available to prospective employers and to students upon request and without charge for the first copy. (This statement should be included in the school bulletin.) The transcript should show the name of the program and the length of time it was pursued and should include a copy of the program curriculum with a clear explanation thereof as to the extent to which each subject was completed. The transcript should also include grades, information as to conduct, and records of any education and training of the student prior to enrollment for which credit has been granted.
M.A current list of all representatives employed to recruit students will be maintained. Representatives will not be allowed to solicit without prior approval from Career Schools and Colleges.
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N.The school will make available all of the records, documents, and necessary data required for approval under the Career Schools and Colleges Act and, if applicable, Title 38, U.S.C., for inspection by authorized representatives of the Texas Workforce Commission.
O.The school will submit to Career Schools and Colleges prior notice of any proposed changes in this application, bulletin, supplements, addenda, and exhibits. Approval must be obtained in advance of implementation.
P.The school will not utilize erroneous or misleading advertising, either by actual statement, omission, or intimation.
Q.The school will not use a name like or similar to an existing tax supported school in the same area.
R.Prospective students will not be denied admission on the basis of race, color, national origin, sex, handicap, age, or veteran status (except where age, sex, or handicap constitutes a bona fide occupational qualification necessary to proper and efficient administration). (This statement should be included in the school bulletin.)
S.The school will not exceed the enrollment limitation and pupil-teacher ratios established by the Career Schools and Colleges Act and Texas Workforce Commission Rules.
T.There is no action pending against the school or against any of the owners, officers, staff, faculty, or sales representatives of the school by any federal, state or local agency.
U.The school will notify Career Schools and Colleges of any unplanned school closures as soon as possible and will ensure that the class time is made up so that the students receive the lecture and laboratory hours as listed for the approved course.
V.A copy of the school’s grievance procedures will be provided to all students and the procedures will be fully described in the school’s published catalog. Student complaints will be responded to and resolved promptly by the school A notice regarding the school’s agency approvals, the school’s grievance policy, and option to file a complaint with TWC will be posted in such a way as to be easily visible and readable by students, both on the school’s website and on the school premises: (1) centrally located at or near the school’s main entrance; (2) in at least one of the student common areas such as a breakroom; (3) in places where student solicitation, financial aid advising, and enrollment activities take place; and (4) any other areas as may be requested by Career Schools and Colleges. The notice must convey that:
1.The school has a certificate of approval from TWC to operate a career school or college in the state of Texas (and provide the TWC-assigned school number);
2.The school’s programs are approved by TWC, and other Texas state agencies and school accrediting bodies, which must be named, if applicable;
3.Students must address their concerns about the school or an educational program by following the grievance process outlined in the school’s catalog;
4.Students dissatisfied with the school’s response to their complaint can file a formal complaint with TWC, as well as with other relevant agencies or accreditors, if applicable; and
5.Information on filing a complaint with TWC can be found on its Career Schools and Colleges Website at http://csc.twc.state.tx.us/.
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I,, do hereby expressly authorize Career Schools and
Colleges, Texas Workforce Commission, to obtain all criminal history record information, and relating to myself, for the
purposes set forth in TEXAS EDUCATION CODE, SECTION 132.055(B)(10) and TITLE 40, TEXAS ADMINISTRATIVE CODE, SECTION 807.2(16).
Applicant Signature
AFFIDAVIT
STATE OF
COUNTY OF
, WHERE WITNESSED.
The individuals named below, being duly sworn, depose and say that the information in this application, accompanying catalogs, supplements, addenda, exhibits, and materials are true and correct to the best of their knowledge and belief. Further, the school will be operated in compliance with this application and all legal requirements. Any deficiencies will be immediately corrected and changes in the operation will not be made until written approval from the Texas Workforce Commission, for any revision to the application, is received. I understand that purposely submitting false or misleading information on this application may subject me to a fine, a prison sentence, or both.
*SIGNATURE OF EACH OFFICER OR PRINCIPAL OWNER:
(SIGNATURE)
(TYPED NAME AND TITLE)
Notary
SUBSCRIBED AND SWORN TO BEFORE ME THIS
DAY OF
, 20
.
MY COMMISSION EXPIRES (mm/dd/yy)
S E A L
Signature of Notary
(*See PS-001W or Section 132.001(2), Texas Education Code, for definition.)
Return one (1) original with required fees to:
CAREER SCHOOLS AND COLLEGES - CONTROLLER 101 EAST 15TH STREET
AUSTIN, TEXAS 78778-0001
___________________________________________________________________________________________________________
Completed forms, inquiries, or corrections to the individual information contained in this form shall be sent to the TWC Career Schools and Colleges, 101 East 15th Street, Room 226T, Austin, Texas 78778-0001, (512) 936-3100. Individuals may receive and review information that TWC collects about the individual by emailing to open.records@twc.state.tx.us or writing to TWC Open Records, 101 E. 15th St., Rm. 266, Austin, TX 78778-0001.
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Filing out the Texas PS 001R form is a critical step for schools seeking approval to operate under the Career Schools and Colleges Act. Navigating this process can be challenging, but by following these instructions, applicants can ensure they provide all the necessary information to the Texas Workforce Commission (TWC) efficiently and accurately. It's important to provide complete and comprehensive information in the application to avoid delays in the review process. After submission, the TWC will evaluate your application to determine if your school meets the criteria for a Certificate of Approval.
Double-check that every component of your application is complete and that you've included all required exhibits and attachments. This careful attention to detail will help streamline the review process and increase the likelihood of a favorable evaluation for your school's Certificate of Approval.
The primary purpose of the Texas PS 001R form is to gather necessary information to determine if a career school or college meets the criteria for receiving a Certificate of Approval under the Career Schools and Colleges Act. This form, issued by the Texas Workforce Commission, covers various aspects such as the legal name of the school, the address, type of ownership, instructor qualifications, financial statements, and detailed program information. It's a critical step in ensuring educational institutions comply with Texas Education Code Section 132.052.
When seeking approval through the Texas PS 001R form, educational institutions can define their programs based on one of three measurement units. These are:
This flexibility allows schools to present their programs in a way that best reflects their instructional methodologies and aligns with their educational objectives.
To complete the application process, institutions must submit not only the Texas PS 001R form but also a range of supporting documents. These include:
These documents ensure that the Texas Workforce Commission has a comprehensive overview of the institution’s operations, staff qualifications, financial stability, and program quality.
After receiving approval, schools must maintain several records and follow specific procedures to remain in compliance. These include:
These procedures help ensure the ongoing quality and integrity of the educational programs offered by the institution.
Filling out the Texas PS 001R form, an Application for Certificate of Approval from the Texas Workforce Commission for Career Schools and Colleges, requires meticulous attention to detail. There are common mistakes applicants should avoid to ensure a smooth approval process.
Aside from these errors, here are some best practices to ensure your application is well-received:
By avoiding these mistakes and following recommended practices, applicants can streamline the approval process for their application, setting a positive foundation for their educational institution's operational success.
When applying for a Certificate of Approval with the Texas PS 001R form, various adjunct documents are often necessary for a complete submission. Here's a brief description of each:
Submitting these documents alongside the Texas PS 001R form is crucial for demonstrating compliance with state requirements and ensuring a thorough review process. Career schools and colleges are advised to carefully prepare and review these documents to facilitate a smooth application process for gaining or renewing their Certificate of Approval.
The Texas PS 001R form, requiring comprehensive data for career school or college certification, shares characteristics with the Application for Initial Approval of an Institution (Form BPPE-401), used in California. Both forms necessitate detailed information about the institution's legal status, ownership structure, and program offerings to ensure compliance with respective state education codes. Moreover, they demand financial and administrative documentation to ascertain the institution's capability to deliver quality education.
Similar to the PS 001R form, the New York State Education Department's Bureau of Proprietary School Supervision Application outlines requirements for proprietary vocational schools seeking approval. Each form mandates specifics about the school's facilities, instructional staff, and financial viability. Additionally, both necessitate a clear delineation of programs and credentials offered, emphasizing the need for transparency in educational outcomes and objectives.
The Accrediting Commission of Career Schools and Colleges (ACCSC) Application for Accreditation mirrors the Texas PS 001R form in its comprehensive assessment of schools' administrative and academic capabilities. Both applications require detailed descriptions of the schools' programs, faculty qualifications, and student services, ensuring an environment conducive to learning and professional development.
The PS 001R form shares similarities with the Application for State Authorization (ASA) often required by states for schools offering distance education. These documents gather detailed information on the institution's operations, including program delivery methods, to ensure regulatory compliance and protect students' interests across state lines.
Florida’s Commission for Independent Education License Application also parallels the Texas PS 001R form. Both applications seek to vet the institutional integrity and educational quality of private postsecondary institutions through extensive documentation, including faculty qualifications, program curricula, and financial stability, safeguarding students' investment in their education.
The Council on Occupational Education (COE) Application for Accreditation is akin to the Texas PS 001R form, focusing on the quality and integrity of career-oriented programs. Institutions must provide evidence of meeting high standards in education delivery, student services, and outcome assessments, emphasizing accountability and continuous improvement.
Like the PS 001R, the Department of Veterans Affairs' Application for Approval to Enroll Veterans and Eligible Persons form scrutinizes schools desiring to provide education to veterans. Both forms ensure that institutions adhere to strict criteria regarding program integrity, financial policies, and student support services, respecting the significant contribution of veterans.
The Higher Education Licensure Commission's (HELC) Application for Licensure is another document resembling the Texas PS 001R form. They both evaluate the operational readiness, academic standards, and regulatory compliance of postsecondary institutions, ensuring a high-quality education that aligns with industry and societal needs.
The Texas PS 001R form and the Application for Program Approval from a State Board of Nursing share common goals in assuring programmatic quality and adherence to state-specific educational standards for nursing programs. Each requires details on faculty, curriculum, and student resources to ensure graduates are prepared to meet the demands of the healthcare field.
Lastly, the PS 001R form has similarities with the National Accrediting Commission of Career Arts & Sciences (NACCAS) Application for Accreditation, particularly for institutions specializing in cosmetology and related fields. Both forms focus on program effectiveness, instructional quality, and student achievement rates, championing excellence in vocational training.
When filling out the Texas PS 001R form for Career Schools and Colleges Application for Certificate of Approval, attention to detail is paramount. Below are guidelines on what to do and what not to do during this process.
Do:
Don't:
Understanding the Texas PS 001R form for career schools and colleges can sometimes be tricky. Below, we've outlined some common misconceptions about this form and the application process it is part of, aiming to clarify any confusion.
It's only for traditional "brick-and-mortar" schools: This form is not solely for traditional in-person institutions. Online schools and hybrid models seeking approval in Texas also use the PS 001R form to apply for a Certificate of Approval.
The form is the only document required for approval: Completing the PS 001R form is just one part of the application process. Schools must also submit required catalogs, documents like financial statements, personal data forms for staff, and more as detailed in the application checklist.
Approval is only based on academic content: The approval process reviews many aspects of a school, including financial stability, facility adequacy, and the truthfulness of advertising, not just the academic content of its programs.
Once approved, no further action is required: Schools must maintain compliance with Texas Workforce Commission (TWC) standards and renew their Certificate of Approval periodically. This involves keeping all documents and records up to date and reporting any major changes to the school's operation.
Any school can apply regardless of its formation time: While many new schools assume they can apply immediately, they must first ensure they meet all TWC criteria, which includes adequate instructional and support resources.
The application is only for vocational programs: The PS 001R application caters to a broad range of career-focused education and training programs, not limited to what many might consider traditional vocational or trade programs.
There's no need to detail the ownership structure: Clarification of the school's ownership, whether it's an individual proprietorship, partnership, corporation, or another structure, is crucial for the application. A detailed account of all individuals or entities with significant control or ownership stake is required.
Student capacity doesn't need to be declared: Schools must provide information on total student capacity, including for different times of the day, to ensure facilities meet the needs of the program and comply with safety standards.
Schools can operate while their application is processed: Schools must wait for approval before starting to operate. Operating without approval is against TWC regulations and can lead to sanctions and penalties.
Applying for a Certificate of Approval is a comprehensive process that requires attention to detail and thorough preparation. By understanding what the Texas PS 001R form entails, schools can better navigate the requirements and avoid potential setbacks.
Filling out and using the Texas PS 001R form is essential for career schools and colleges in Texas seeking a Certificate of Approval. Here are six key takeaways regarding the process:
Understanding and adhering to these key elements can significantly smoothen the process of applying for or renewing a Certificate of Approval for career schools and colleges in Texas, thereby ensuring that they meet the legal requirements to operate within the state.
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